Personnel Structure

The personnel structure displays the position of an individual people in the enterprise as a whole.

The components of personnel structure are as following:

                               

1)      Employee Group

                                  

2)      Employee Subgroup

Employee Group: Employee Group is a general division of employees. Employee Group defines the  relationship between the employee and the organization in terms of work.

                               

The following are important function of Employee Group in the organization.

1)      We can use employee group to generate default values for data entry for example payroll area or an employee basic pay.

2)      You can use employee group to selection criterion for reporting

3)      You can use employee group as an entity for authorization checks

Example of Employee Group as mentioned below:

1)      Active Employee

2)      Retiree

3)      External

Employee Subgroup: Employee Subgroup is a sub division of Employee Group like active employee can split up into other category according to the status like trainees, hourly wage earner or salary employee.

Two character alphanumeric identify employee subgroup.

The following are the indicators which define employee subgroup:

1)  Grouping of work schedule so that you come to know which work schedule is valid for which employee subgroup.

2)  Grouping of primary wage type.

3)  Grouping for personnel calculation rule which controls the system process for employee payroll for example whether an employee should get his monthly salary or hourly paid.

4)  Grouping for collective agreement provision restricts the validity of pay scale group to specific employee subgroup.

                                  

5)   You can also assign employee characteristics in term of activity status, employment status, the level of education and training for statistical purpose.

6)   Grouping for time quotas allows you to specific the valid attendance and absence quotas for employee subgroup.

When we hire a person in our enterprise then we have to allocate him/her in the structure and this is the  first step for personal data.

You assign that employee in Infotype 0001 (Organizational Assignment) which includes these elements:

1)      Enterprise, Personnel and Organizational structure

2)      Company Code, Personnel Area and Payroll Area.

3)      Organization Unit, Position, cost center and a Job.